Identifying need for work permit
- Identifying work permit needed from job scope
- Confirming with appropriate personnel the need for work permit
Ensuring job site is prepared for authorised work
- Inspecting the job site
- Identifying work health and safety (WHS) and environmental requirements
- Conducting hazard identification and risk assessment
- Ensuring job site is prepared in accordance with specified work permit conditions
- Checking permit conditions and reporting to appropriate personnel
- Conducting job site testing in accordance with procedures
Raising and issuing work permits
- Ensuring conditions are documented on permit
- Ensuring appropriate testing is carried out and results documented in accordance with procedures
- Determining an appropriate validity period
- Checking that permit conditions are met (i.e. validate permit)
- Completing and authorising permit
- Ensuring recipient is advised of and agrees to abide by the requirements of the permit
- Ensuring recipient signs permit
Monitoring work for compliance
- Ensuring regular job site inspections are done
- Monitoring conditions and work progress and responding appropriately to changing conditions and circumstances
- Ensuring permit currency and revalidating as required
- Ensuring permit is displayed in accordance with procedures
- Identifying and acting on incidences of non-compliance and reporting promptly to relevant personnel
- Withdrawing/cancelling permit if conditions warrant it
- Reporting any issues which arise with regard to work under the permit in accordance with procedures
Receiving end of day report
- Receiving end of day report from permit recipients
- Confirming job progress and status.
- Revalidating/arranging for revalidation of permit as required
- Confirming work area has been left safe
- Handover of ongoing permits and status of suspended permits to oncoming shift
Closing work permit
- Inspecting job status
- Checking that work undertaken satisfies permit conditions
- Ensuring that work site is ready for a safe return to working conditions
- Checking required returns to work status have been completed
- Signing off documentation and closing permit in accordance with procedures
- Communicating worksite and process status to relevant personnel